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The Receptionist is a full-time position responsible for the day-to-day operations of the firm. This position reports to the Office Administrator and is onsite five days a week (Monday – Friday) from 8:30 – 5:00 p.m.

Responsibilities:

The Receptionist answers the telephone in a pleasant and timely manner, while maintaining a professional front desk environment by greeting clients, visitors and vendors.

Facilitate all office telephone calls:

· Direct all incoming calls promptly and accurately to the appropriate attorney and staff member. Conduct all telephone communications in an efficient, professional, confidential and courteous manner

· Greet all clients, visitors and vendors to the office in a pleasant and professional manner, obtaining the relevant information necessary to contact the designated recipient. Provide beverages, take coats, order lunches

· Arrange and coordinate ZOOM meetings and conference calls

Provide various services for clients and visitors:

· Reserve conference rooms for meetings and assist with technology requests, when needed

· Maintain appearance of reception area and conference room

Facility/Vendor maintenance support:

· Coordinate with property management for necessary repairs throughout the office

· Coordinate with vendors for necessary repairs throughout the office including photocopiers and telephone system

Supplies and Miscellaneous:

· Daily responsibilities include:

o straightening kitchen and restocking supplies

o straighten conference rooms

o straighten and restock copy room supplies, photocopiers and printers

o Order kitchen and general office supplies

Curtis Thaxter is a Portland, Maine law firm offering competitive compensation and an excellent benefits package. Curtis Thaxter is committed to the principles of diversity, equity, and inclusion, and we welcome people of all backgrounds.

Please send cover letter/email and resume to Patti Smith, Hiring Coordinator at hiring@curtisthaxter.com.